We all know meetings can go on forever without accomplishing, well, anything. But in this age of digital media and all kinds of apps, tools, and resources available to improve our productivity, there should be no excuse for unproductive meetings. Especially if you lease New York City meeting rooms for a field office, the meeting time costs money on top of you and your teams’ time.
Your time is worth money. Below are some productivity enhancers to help you conduct better meetings, so your next meeting can be as productive as it needs to be!
- Share Meeting Goals: Share the goal of the meeting with everyone before the meeting. Aarhus University’s study shows that providing the goals of the meeting increased perception of cooperation, trust, and shared expectations. This will also help shift focus from the process to the goals. Make sure that next time you share the main goal of the meeting on a white board or on your presentation material so everyone can be aware in the beginning. If you also have a meeting agenda to share prior to the meeting, it will increase the productivity of the meeting immensely.
- Stable Wi-Fi: Make sure you arrive to the meeting venue early enough so you can check the technical situation and sort it out before the meeting. Meeting rooms in New York City are not all created equal, so early arrival is recommended, especially if you are leasing a videoconference office. If you have a mobile Wi-Fi router, make sure you bring it in case the meeting venue is not equipped with reliable Wi-Fi. If you need Wi-Fi, there are multiple Mobile Wi-Fi options.
- Share the Time: Manage the time by setting a timer so every minute of the meeting is used productively. If nothing else, you probably have a timer on your phone. Keep in mind; just like the shared goal in 1, the key here is to share the time with everyone to increase awareness. If you don’t have an app to set the timer, try this countdown timer tool online. Remember to share the countdown timer window with the rest of the team at the meeting.
- Refreshments: Maintaining a refreshed state will be very important for productive meetings. Make sure you have plenty of water and the room temperature is comfortable enough for everyone, so the team can focus on the meeting topic rather than other things that may distract them.